University of California is looking for a NLP Engineer in Santa Cruz – Apply Here!

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NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 09-01-2022

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It’s known as an unconventional place where innovation and experimentation is part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

JOB SUMMARY

Natural Language Processing (NLP) is a rapidly growing field in computer science that provides key capabilities for many areas of Artificial Intelligence. NLP focuses on the development of computer programs that can understand, generate, and learn from human language, and provides algorithms, methods and tools for analyzing both text and speech for such applications as conversational agents, machine translation, question answering, knowledge discovery from text, sentiment analysis, and text summarization. The UCSC Master of Science in Natural Language Processing provides both depth and breadth in core algorithms and methods for NLP, and integrates foundational skills of data science and machine learning in order to prepare program graduates to work in the Natural Language Processing field in industry, governmental agencies or nonprofit organizations.

Under supervision of the NLP Executive Director, the Program Assistant performs a full range of program administrative and logistical support duties. Performance of these tasks requires knowledge of the professional goals of the NLP MS program. This position works independently and collaboratively with program staff and instructors to ensure courses run efficiently.

APPOINTMENT INFORMATION

Salary Information: Salary Range: $25.78 – $30.22/hour. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:
• Part-time, Fixed
• Percentage of Time: 50%, 20 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: Silicon Valley

Union Representation: CX Union

Job Code Classification: 004722 (BLANK AST 3)

Travel: Never or Rarely

JOB DUTIES

60% – General Administration
• Provides general administrative support for the program and for program financial planning.
• Responsible for day-to-day logistical and administrative support of program projects and tasks, including: answers academic program inquiries and questions via email, phone, or in-person meetings; directs students to appropriate personnel for assistance.
• Works to resolve administrative and logistical problems to support students, instructors, and faculty, and manages requests for services, escalating as necessary to the Program Coordinator, Executive Director or Program Director.
• Maintains compliance with all training and professional development requirements.
• Maintains familiarity with policies and regulations as well as with objectives of UCSC Silicon Valley Center building, the Baskin School of Engineering and the NLP MS program.
• Prepares routine correspondence with instructors, current and prospective students and program alumni.
• Assists in the orientation of new instructors to general UC Santa Cruz policies and procedures, as well as specific policies and procedures for the UCSC Silicon Valley Center.
• Oversees NLP laboratory and team spaces, working cooperatively with students and custodial staff to ensure lab and team spaces remain clean, and items in lab and team spaces are in working order. Coordinates repair of computers and equipment in laboratory and team spaces as needed. Coordinates cleaning of furniture, as needed. Responsible for preparation of laboratory and team spaces at the end of each year, including oversight of disposal of student property, organizing collections of books and loaned course materials. Coordinates purchase of new furniture and equipment as needed. Assists in purchasing books, equipment and supplies for the laboratory and team spaces.
• Provides administrative support for program curriculum planning, hiring and onboarding new lecturers.
• Checks the work of others for accuracy and completeness.
• Performs other duties, as assigned by the Program Coordinator, Executive Director, or Program Director.

40% – Coordination of Logistics, Marketing & Special Needs
• Supports implementation of digital and social media marketing initiatives as directed by the NLP Executive Director and/or the NLP Program Coordinator.
• Organizes and attends special events, meetings and projects, and handles the administrative arrangements for special programs and courses, conferences, meetings, job fairs and symposia, as requested. Delivers and displays promotional materials, brochures, catalogs, and event supplies at public events. May involve multiple logistical aspects, including space rental, catering, event registration, speaker travel arrangements, staffing registration tables at events, and audio/visual.
• Prepares equipment, technical support, and work order requests; coordinates with the operations and ITS teams to ensure room setup, classroom and event supplies, and technical support requirements are met.
• Prepares travel arrangements for program-related travel by students and staff of the NLP MS program, including, as needed, transportation, hotel, and parking arrangements, as well as itinerary planning.
• Prepares and processes requests for post- travel and other reimbursements paperwork and supplies reimbursement paperwork for NLP MS faculty, staff and students. Processes payment requests, as needed, such as student prizes/awards, vendor payments, etc.
• Organizes and attends the graduation ceremony and associated presentations for the NLP MS program. Arranges travel for graduation speakers, as needed.
• Performs various marketing tasks to publicize programs including telemarketing, distributing announcements, and addressing/mailing brochures.

REQUIRED QUALIFICATIONS
• Administrative experience, including experience with scheduling, promoting and planning meetings.
• Interpersonal skills, including tact, diplomacy and flexibility to work effectively with students, staff, instructors, and the general department.
• Ability to maintain composure in stressful situations.
• Experience with planning, organize and carry out special events.
• Excellent verbal communication skills with the ability to listen effectively.
• Excellent writing skills including excellent knowledge of grammar, sentence structure and punctuation.
• Computer skills with Google Workspace Suite and Microsoft Office.
• Experience designing and posting organizational updates, marketing messages, and/or product promotions on social media, websites, or large-scale email lists.

PREFERRED QUALIFICATIONS
• Experience with using student information systems.
• Related experience in an undergraduate or graduate educational setting.
• Familiarity with AI/NLP technologies, such as personal assistants.

SPECIAL CONDITIONS OF EMPLOYMENT
• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to maintain conduct and appearance suitable for working in a professional setting.
• Ability to move course materials weighing up to 40lbs. with or without accommodation.
• Ability to work occasional evenings and weekends.
• Ability to travel to events.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to ‘My Activities’. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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